IS3350 Final Project
Premier College has developed a document Retention Policy to protect and preserve all critical
documents as required by state and federal laws. The College is responsible for retaining paper
and electronic documents in a safe and secure environment to ensure the basic values of
accuracy, confidentiality, security, and proper archiving as well as proper document destruction
once documents have served their purpose.
This Policy is also for the purpose of aiding employees of the organization understanding their
obligations in retaining electronic documents including email, Web files, sound and movie files,
PDF, TIFF, TXT files and documents, Calendars, Computer usage logs, Internet usage logs,
Databases, and all Microsoft Office or other formatted file
This policy is written with considerations for compliance with federal mandates and acts
including The SarbanesOxley Act, Health Insurance Portability and Accountability Act
(HIPPA), The Fair Credit and Accurate Transaction Act (FACTA), GrammLeachBliley (GLB)
and other federal, state and local mandates.
This Policy is effective as of Aug 29, 2014, (
the “Effective Date”) and applies to all documents
created after the Effective Date. However, to the extent possible, the Policy will be applied to all
documents regardless of creation date.
A legal hold suspends all document destruction and supersedes all procedures under this Policy.
The purpose of a legal hold is to preserve and protect appropriate records under special
circumstances, such as litigation, or when litigation is reasonably anticipated, or a government
investigation. All employees and Board members will be notified by the President of the Premier
College or his or her designee when a legal hold is required, and will be provided specific
instructions for compliance. ...