Monitoring Employees on Networks

Monitoring Employees on Networks

Teri Jensen
Monitoring Employees on Networks

How does e-mail benefit an organization? Why might an organization want to limit how an employee uses e-mail during work hours? What is an e-mail’s path once it leaves an organization?

Email benefits an organization because it allows an organization to send out and provide information to its employees in a timely manner and at the same time. It provides information to employees quickly and also allows employees to share and update other departments of new developments. Organizations may monitor or limit email use during for a variety of reasons. Managers worry about the loss of time and employee productivity when employees are focusing on personal rather than company business. Monitoring email may also prevent employees from sharing classified information. The simplicity of email communication networks have made them excellent choices for staying in touch and exchanging information. A typical email will start with a mail transport agent (MTA) that begins to process the electronic text message. Then, a mail delivery agent, also known as an MDA, sends the message into a recipient's email Inbox. These two servers work in tandem to deliver messages from Point A to Point B. Email service will require an Internet service connection, such as a broadband (high-speed) connection. A person who wants email service may run their email through a Windows application, such as Microsoft Outlook, or opt for free email services, such as Google's Gmail, or Yahoo’s Ymail.

What is the effect of instant messaging on organizational networks? What are benefits and drawbacks of using instant messaging in an organization? I feel that instance messaging at work can be a distraction and can distract an employee from performing assigned tasks. It can seriously affect an employee’s productivity when at work. I also believe instant messaging could be great for an organization. If employee’s are discussing issues about...

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