a. Make current and accurate postings. This ensures that the records always show the true balance of stock.
Post gains, losses, or adjustments to the records within one workday, otherwise records are useless for editing requests, controlling levels, or gathering statistics. There are two posting methods used in the SAAS–4 system. One is the pre-posting method for DODIC Master and Lot Locator records; the other is the pre-posting method to Due In and Due Out records.
b. Use indelible ink for all postings unless indicated otherwise in this chapter.
c. Post receipts from the release document, shipping document, turn-in document, or materiel inspection and receiving report. Also post receipts from any other document on which the receiving section has noted receipt of ammunition or components.
d. If posting is delayed for any reason and, as a result, several postings to a stock record are necessary, make the postings in the following sequence:
(1) Inventory adjustments. First, post increase adjustments as gains, then post decrease adjustments as losses.
(2) Receipts from ammunition supply sources.
(3) Turn-ins from customer units.
(4) Shipments to other ammunition supply activities.
(5) Issues to customer units.
(6) Cancellations of receipts due-in from ammunition supply sources.
Keep a stock record set for each item authorized for stockage or having an on-hand balance. A stock record set for a single item is made up of one or more of the following forms filed together:
A. DA Form 5203 (DODIC Master/Lot Locator Record).
B. DA Form 5204 (Serial Number Record).
C. DA Form 1298.
D. DA Form 4999.
Use DA Form 5204 instead of DA Form 5203 to record serial number information for ammunition items that require serial number accountability.
Transfers. An issue is the transfer of ammunition stocks from a SAAS–4 activity to an authorized user. Using units request ammunition by submitting DA Form 581 (fig 24–7). Issues cause a decrease in ammunition stocks...