| PMX PM Excel |
Memo
To: CEO OF EVERGREEN DEPARTMENT STORES
From: (Senior Consultant PM Excel)
Date: July 4, 2013
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Re: Assessment of the current project status
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From the report provided we can summaries that the project is at stand still at present and that it would need to be accessed in detail on areas such as budget, project scope, risk analysis, steering committee, reporting systems, and timeline on each milestones and the final hand over of the completed project.
Initial project budget was USD2.3million and the approved amount was only USD1.5million. With a short fall of USD800 thousand, the previous team had moved forward with the project without having to understand the consequences. Never the less the project has moved to a stage where it’s close to completion with a short fall of USD185 thousand. With the approval form your management we can safely say that the project would be completed.
Project Scope is another important area where it is important for all project owners to understand the requirement and the request from each end user and the management on the final product and the requirements on the improvements required form the existing condition. The project is now at stand still simply because there are no records of what was required by the top management and stakeholders whereas it is now at a point where anything which is provided by vendors for free of charge was taken as a benefit. This has in fact caused extra stress to users as they had to now learn new processes which are not related to their core business.
Risk Analysis was not done in detail in fact very little thought was given for this area when it’s important that we identify each area of risk in making sure all precautions are taken, how these risk can be managed and mitigated. The areas which could have been mitigated are in regards to the cost factor...