Planning:
Plan effectively
Use of gantt charts
Who what when where why how
In planning a balance approach is necessary
Emphasize what instead of how
Clear set of instructions lessens the need for direct supervision
Inaction or timid execution will negate a well laid plan
Organization,execution, control, coordination
Task analysis is a must: specified task, implied task, essential tasks
Allot one-third of available planning time for yourself and two-thirds to people at the next level down. This gives them time to react.
The Gantt Chart is used to plan and control work.
The definition of a Gantt Chart is a graphic means of planning and controlling that allows a decision maker to track a project's progress over time.
A Gantt Chart has three limitations:
Gantt Charts do not show results from an early or late start project
Gantt Charts do not show the uncertainty involved in performing the activities of a project
Sequencing and inter-relationship between the projects are not shown
For more complex and interrelated projects, one must use sophisticated network analysis techniques such as the critical path method (CPM).
ORGANIZATION:
Organizing is the process of building relationships among functions, material, and people for a common purpose.
5 steps: identify tasks, establish structure, fit people to tasks, establishing relationships, allocate resources
To match tasks with people: Match,talents, flexibility, coverage, teamwork
An organization is a blend of formal and informal relationships:
The formal organization is what appears on an organization chart and defines official relationships among its members
The informal organization has no chart, nor is one necessary; it's the sum of personal relationships among its members, regardless of official position
Effectiveness means doing the right things. It stresses substance of the outcome
Coveys 7 habits to stay organized: initiative, vision, priorities, collaboration, listening, synergy,rest