Use of gantt charts
Who what when where why how
In planning a balance approach is necessary
Emphasize what instead of how
Clear set of instructions lessens the need for direct supervision
Inaction or timid execution will negate a well laid plan
Organization,execution, control, coordination
Task analysis is a must: specified task, implied task, essential tasks
Allot one-third of available planning time for yourself and two-thirds to people at the next level down. This gives them time to react.
The Gantt Chart is used to plan and control work.
The definition of a Gantt Chart is a graphic means of planning and controlling that allows a decision maker to track a project's progress over time.
A Gantt Chart has three limitations:
Gantt Charts do not show results from an early or late start project
Gantt Charts do not show the uncertainty involved in performing the activities of a project
Sequencing and inter-relationship between the projects are not shown
For more complex and interrelated projects, one must use sophisticated network analysis techniques such as the critical path method (CPM).
Organizing is the process of building relationships among functions, material, and people for a common purpose.
5 steps: identify tasks, establish structure, fit people to tasks, establishing relationships, allocate resources
To match tasks with people: Match,talents, flexibility, coverage, teamwork
An organization is a blend of formal and informal relationships:
The formal organization is what appears on an organization chart and defines official relationships among its members
The informal organization has no chart, nor is one necessary; it's the sum of personal relationships among its members, regardless of official position
Effectiveness means doing the right things. It stresses substance of the outcome
Coveys 7 habits to stay organized: initiative, vision, priorities, collaboration, listening, synergy,rest