P7 – Electronic and Non-Electronic methods for communicating business information.
Business uses a wide varieties of Electronic and Non- Electronic methods. In this report, I’m going to explaining the different methods of communicating business information’s.
Letters: a letter is a written form of communication that is sent by post or courier. In the business format, this is a formal way of communicating to different stakeholders such as customers, employees and dealers. As it is a formal communication it has to be a high standard of quality needed because some organisation will judge the company by their use of information. The context of the letter needs to be clear which may need to include vital instructions as it is legally compulsory.
Memorandum: a memorandum is an internal form of written communication which is also known as memo which is used to transfer information between departments. It is presented shorter than a business letter, which means it doesn’t usually needs to be signed for. It is still a hard evidence which needs to have a high quality of formality.
Fax: faxes are becoming less common since emails has been discovered. It is a scanned documents that is sent through a telephone line to a receiver. The positivity of faxes is that the documents can be sent quickly only if it is provided in a hard copy. It is better if you send a coversheet (to and from) with the fax because many companies have lots of employees and it is vital it is given to the right receiver. The Law organisation tend to send faxes when they are dealing with buying a property in order to meet the deadline.
Invoices: an invoice is a complete bill from the seller of a properties or facilities. Invoices usually includes the amount of each item, the prices, services explanation and contact address for the payment. This is a legal document that evidences liability. Invoices are usually used when you don’t need to pay straight away,...